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Project Administrator - Plumbing and HVAC Industry - Base Salary to 70k/year - Plainview, New York

Plainview, NY 11803

Industry: HVAC Job Number: 30505J324 Tag:

Job Description

Project Administrator - Plumbing and HVAC Industry - Base Salary to 70k/year - Plainview, New York

  • Our client, an expert in energy efficiency and a wholesaler/distributor of HVAC and Refrigeration Equipment for over 98 years is looking for an exceptional leader with experience in all aspects of warehouse management.
  • The Project Administrator will support the Commercials Projects team on the coordination and execution of high level HVAC projects. The Project Administrator will provide oversight on the execution of multiple projects ensuring on time completion and within scope of budget. 


  • Assist Senior Account Executives in the planning and execution of projects.
  • Coordinate schedules, resources, submittals, quotes, equipment, and information.
  • Ensure project documentation is maintained and updated regularly.
  • Monitor project progress and address potential issues promptly.
  • Prepare and distribute project-related documents such as project plans, submittals,
  • and order release forms.
  • Manage project correspondence, including emails, reports, and manuals.
  • Organize and maintain data in Salesforce CRM.
  • Facilitate communication between project team members and stakeholders.
  • Schedule and coordinate project meetings, including preparing meeting materials
  • and documenting meeting outcomes.
  • Act as the point of contact for project-related inquiries and issues.
  • Track project performance, specifically to analyze the successful completion of
  • Identify opportunities for process improvement and recommend solutions.
  • Support the implementation of project management best practices and tools.


  • 2+ years of successful experience project administration.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)


  • Base salary up to 70k/year
  • Bonus structure
  • Medical, dental, and vision benefits
  • Flexible spending account
  • 401k program with company match
  • Paid time off



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Additional Information


AllSearch HVAC Sales & Mechanical Service recruiters have worked with thousands of talented sales and service people all across the United States. This Recruiting Practice is a focused two team powerhouse focused within the realm of commercial HVAC sales recruitment as well as related mechanical systems service technician staffing. Our HVAC & Mechanical Systems Recruiting Team targets the very best sales and service talent within the realm of commercial and industrial HVAC manufacturers, heating and cooling component part distributors, as well as with mechanical contractor service firms dedicated to the HVAC trade. Our Building Automation System (BAS) Recruiting Team focuses on BAS manufacturers, automation system installers, access control providers, building control service firm, and more.   

Equal Employment Opportunity (EEO) Policy Statement AllSearch Professional Staffing provides equal employment opportunities to all employees and applicants for employment, both internally and while representing our clients and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. We encourage applicants of all ages and experience, as we do not discriminate on the basis of an applicant's age.

Meet Your Recruiter

Mike Munyon
Professional Recruiter - Construction & Building Products

Mike brings 13 years of professional recruiting experience to the powerhouse AllSearch Recruiting team.

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