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Executive Management Assistant - High-Tech Manufacturing - Base Salary to 100k/year - Plainview, NY
Job Description
- Our client, an established and growing high-tech manufacturing company, is currently seeking an experienced Executive Management Assistant onsite at their Plainview, NY area location. The Executive Management Assistant will work in complex high-tech environment to support the CEO in the smooth operation of administrative and executive office functions.
Responsibilities:
- Manage the CEO’s email inbox, prioritizing and categorizing messages. Respond on the CEO’s behalf when required
- Arrange and coordinate travel plans, including flights, accommodation, transportation, and itineraries. Process and manage travel expenses (Concur), ensuring accuracy and timely submission.
- Conduct follow-up calls and communications with stakeholders as directed by the CEO. Maintain a professional and responsive line of communication with internal and external contacts.
- Schedule, organize, and prepare for meetings, including booking conference rooms, arranging materials, and ensuring technical equipment is set up. Receive guests and provide hospitality, ensuring a positive and professional experience.
- Maintain and manage the CEO's calendar, scheduling appointments, meetings, and events. Anticipate scheduling conflicts and proactively reschedule or adjust plans as necessary.
- Prepare, edit, and proofread correspondence, reports, and other documents. Organize and maintain filing systems, both electronic and paper, ensuring confidentiality and accessibility.
- Handle ad-hoc tasks and projects as assigned by the CEO, providing timely and efficient solutions. Assist with office management tasks, such as ordering supplies and coordinating with vendors.
- 5+ years proven experience as a corporate Executive Assistant
- Comfortable in a high-tech, complex environment
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Discretion and confidentiality in handling sensitive information.
- 8am - 5pm Monday - Friday hours; always onsite when visitors are present; flexibility for occasional remote work
- Base salary in the 80k - 100k/year range
- Comprehensive benefits: medical, dental, vision, STD/LTD insurance
- 401k with 4% match
- PTO/ vacation/ holiday pay
- Flexibility for some remote work
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Additional Information
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Meet Your Recruiter
Gisele Nadeau
Professional Recruiter - Manufacturing
Check out our Manufacturing Page Here: https://www.allsearchinc.com/executive-recruiters/manufacturing-recruiter/
Gisele brings 14 years of Recruiting experience with a concentration on Operations Management and Engineering.
Originally from Massachusetts, she attended U-Mass, Amherst for English Literature and Psychology. Spent a semester in Siena, Italy. Then, moved to PA and enjoyed the interaction with a staffing specialist / recruiter so much, she decided to go into it professionally.
She worked in temporary and financial staffing for a few years before focusing on raising a family. She returned to recruiting and quickly moved into Professional Staffing and loves making that right career fit for candidates and clients. After a pandemic layoff, she was thrilled to have found the amazing company culture with AllSearch.
What do you like to do in your free time?
Outside of work enjoy nature, photography, yoga/mediation, reading and ballroom dancing.
What motivates you?
To help connect the dots and facilitate partnerships and career matches that are beneficial to all involved. Providing sincere and attentive customer service is essential.
What inspires you?
Creating a better world starts in our own mind and our emotional responses to life.
And
“Success is not the key to happiness. Happiness is the key to success. If you love what you are doing, you will be successful.” -Albert Schweitzer